💧 Water Bill Automation – GPM Property Management

PropMind.AI partnered with GPM Property Management to eliminate the manual workload associated with processing hundreds of water bills each month across their portfolio. The goal: reduce administrative overhead, improve billing accuracy, and streamline tenant charge posting — without disrupting GPM’s existing PropertyWare system.

🚀 What We Delivered:

  • Batch scanning of all water bills received

  • AI-powered data extraction using Celeron Systems to identify tenant, service period, usage, and amount due

  • Custom logic auditing to apply GPM’s unique allocation rules (e.g., per-unit splits, minimum flat fees, vacant unit adjustments)

  • Automated posting of charges directly into PropertyWare tenant ledgers

  • Tenant notifications automatically generated and emailed upon posting

💡 The Results:

By fully automating this workflow, GPM eliminated more than 40 hours per month of repetitive staff work — including data entry, ledger updates, and notice creation. This translated into:

  • Over $30,000/year in recovered labor hours

  • Zero missed charges or backlogged bills

  • Full audit trail and error-checking built into the process

  • No disruption to their existing accounting platform

This success demonstrates how PropMind.AI delivers not just software — but real, measurable business value.