Software cost calculator

What is your software really costing you?

Enter your numbers to see what renting your software and running manual admin will cost over the next five years. Example values are pre-filled; replace them with your own.

Your software subscriptions

Doors, units, or contracts

Fee per door / loan ($/mo)

User seats

Fee per seat ($/mo)

Other subscriptions & add-ons ($/mo total)Accounting, CRM, screening, e-sign, payments portals, reporting tools…

Growth

Portfolio growth (%/yr)

Vendor price increase (%/yr)

Manual admin work

Team hours/week on admin

Loaded cost per hour ($)

Invoice entry, re-keying data, building reports, chasing approvals, spreadsheet upkeep.

5-year cost of your current setup

Software subscriptions

Manual admin labor

Your software bill by year: in year 1 → in year 5 (+%)

What automation is worth

If AI automation cut your admin time by %

hours back per year

labor value per year

over 5 years

Illustrative estimate based on the numbers you entered, not a guarantee of results.

Your PropMind starting point

Start with an AI integration on your current software

Add PropYield for investment analysis

One-time setup

Monthly, usage-based

5-year cost

Net 5-year value after PropMind costs

Pays for itself in

AI integration: $500 setup, about $150/mo based on processing usage. PropYield: $1,500–$2,500 setup, $250–$500/mo. Net value and payback use the high end of each range.

For land contract & loan servicers

PropVendee: priced by contract, not by seat

I service land contracts or loans

Unlimited users on every plan. Graduated pricing: $5.00 per contract for 1–50, $1.75 for 51–250, $1.20 for 251–1,000, $1.00 for 1,001–5,000. $25/mo minimum. Payment processing billed separately.

Stop renting. Start owning.

With PropMind you pay for the build, not for every seat, door, or loan, so your costs don’t climb as you grow. Get a custom ownership estimate based on these numbers.

Get my ownership estimate